Ishvala, I applaud that you are a very engaging individual, and that you are open and always looking for ways to help other improve, but there are somethings that are being lost in translation.
CH and the people who work here, are one in the same. We're not a big, faceless corporation, we're a small shop made up of individuals who are all very passionate about what we do. I know that each of us feels personally invested in the work we do, so when we make a mistake we want to learn from it, and move forward for the better. Whether it's Ash & I in the supernatural aspect of what we do, or Nova, Juno, Mortimer, and the rest of the Creepy Crew in their responsibilities. We love helpful criticism, and at the same time we like the opportunity to address it, because we're people, not just a faceless website.
Taking precautions for the prevention of basic errors, be it human or otherwise, is a good step to improve a business. Especially if it's an error that can be so easily fixed with either someone double checking at the shop itself or in an email to the customer.
I appreciate this insight, but we've been doing this for nearly 20 years. There's many reasons our site is still here and it's not because we take things flippantly or carelessly. We're always taking precautions to prevent errors and making things better. I don't know what your business background is, but any business can try to prevent as many mistakes as possible, but they will still happen. We try to make vessel mistakes as slight as possible.
Obviously Ash & I are meticulous in our work, because we have to be. We've been doing this a long time and we know that focus and dedication is extremely important, because the supernatural is something you can't be careless about. We put many, many measures into the work we do on the magic, spirits, entities, spells, etc side of things. Those measures are double, triple, quadruple checked, because they are the essence of what we do and the seriousness of that work outweighs other mistakes that are annoying but not as measured, like vessel mishaps.
Also, I don't think it's fair that the customer in general need stress themselves over reaching HD before the package is sent. What if I hadn't seen that order confirmed email right away? What if it had already been shipped while I was prepping for a move? What if you had a member who was on a business trip and wouldn't be back for a week or more? There's so many inconvenient occurrences that could happen that would result in a bad experience and in these cases, it could all be fixed with a simple, "Hey how ya doing?"
Of course no one wants to do that, but we have 10 or more tickets daily for people wanting to add freebies they forgot to add, switch vessels types or sizes, change a request they made, etc. It's not unusual at all for that to happen. I don't know if you've ever worked for a place that takes orders online, but customers writing in because they forgot something isn't unusual. Ideally, when we see you forget something we contact you, and that does happen, but it doesn't always happen when someone forgets to put a ring size or add a freebie, etc. If you forget to add a detail to your order, it's not unfathomable that likewise there are times we miss the chance to contact you. Obviously it adds time to your order when we have to contact you, wait for a response, and then start the work after the response is received. It's not ideal, but mistakes happen on both sides.
We consistently email customers about missing information on their order, about confusing or partially-typed order notes, forgetting to choose a vessel at all, not choosing a shipping option, etc. We try to be diligent, and sometimes we'll email a customer several times over a period of a week or two just to get an answer, and sometimes they never respond, in which case we make the best decision possible on the information given, and send a note telling them if they are not happy with the decision to contact us and we will be happy to make an exchange.
There's always room for improvement, but at the same time you can improve things 100 times, but a mistake when it comes to choosing vessels, and something simple like a ring size can be overlooked. Which is why we improved the site and added the detailed customer profile.
Then we improved again and added customer notes boxes.
Then we improved again and added the original Helpdesk software, which has been improved upon in no less than 7 incarnations.
In fact, the entire website is undergoing a massive improvement which will be launched in various releases over the next year.
Anyone who has been around CH for any length of time knows we never stop improving.
I don't recall saying we aren't looking for ways to improve. If that were the case this site would still look like it did almost 20 years ago LOL Everyone is always improving, and we are always looking for ways to improve every aspect of the site, but at the same time I think something here that was simple human error on a ring size is going to happen from time-to-time. It's frustrating, it's annoying, it's a learning experience, but human error, robot error, software error, they are all things that happen.
I understand CH is busy, and big, and you take pride in both --- but I also understand what good customer service is, which is why in the end I thanked Nova and Juno, but I stand by my opinion that the small flaws in the system could be improved. The weakness, as you would. The fact that CH only has smaller ones is probably something to be proud of as well. No site is perfect, no one is perfect.
We are, and we are extremely proud of our work. Not just myself & Ash, but every person who works for us is extremely passionate about their work and they take any mistakes they make personally. I know because I've seen how upset they get with themselves when they make any mistake; whether it's a bonehead error or forgetting something important in a customer notes, like instructions.
Even in situations where things are double-checked and triple-checked that human error is still something that happens. I've apologized and still apogolize, Juno apologized, Nova apologized, and every single one of us has also acknowledge the ring size issue, corrected it, and all of us have acknowledged there's always room for improvement. But, how do you improve human error? It's going to happen. This is why we improved and added a customer profile.
The only reason I sent a letter to Nova and Juno through the help desk aside from the reasons stated in the letter itself, is because I felt they deserved to know what I was actually upset about. It certainly wasn't them.
Nova said it was her, because she made the mistake. She said she told you there are measures in place for those mishaps, and Juno said she did too, but it happened, and she felt bad. Nova said it wasn't any other reason than she chose a ring that was the wrong size. So the first thing she said when she read the ticket and your post is, "it was me though, I'm the one who picked the ring".
I don't blame Nova or Juno for feeling hurt because they felt it was resolved, but it wasn't really resolved on your end, which is fine, I understand why you're upset. You have to feel comfortable with what you receive, and you deserve to receive exactly what you pay for, there's no arguing that. You were still upset, and I know that they would have rather known that in the tickets and addressed it with you, then to think it was fine and then find out it wasn't.
There are many great practices that go into the production and shipping of things here. We handle more than a thousand Helpdesk requests, we handle hundreds of orders, there's going to be simple human mistakes like overlooking a ring size.
We do everything we can to correct a mistake when it happens, and this site is always improving as we are & everyone who works for us. We usually bend over backwards to accommodate anyone who has a problem, but I would say that if you're upset about something to actually discuss it with the people who made the mistake rather than making only a Forum post about it while they think everything is okay. I think it's fair to give the people who made the mistake a chance to rectify it and address it personally.
I find there is always something to be learned in every situation, and all discussions, good or bad. I appreciate the opportunity to hear your grievances and take from it what we can to make things better, and I know Nova & Juno both feel it was a learning experience for them as well.